Microsoft has changed the mode of business technology with Office 365. When Office 365 was introduced, nobody was able to fathom the amount of impact it will have on business communication and productivity. Latest 2018 survey data shows that Office 365 adoption rate / stats is increasing. Now, the world business depends upon cloud technology, thanks to Office 365. As Office 365 user count successfully surpassed all other cloud service providers, we will take a look at how Office 365 captured the market with their strategy.
Strategy That Took Office 365 a Long Way
Microsoft’s policy about Office 365 was to make users rent the services rather than buying; and based on the current statistics, it can be said that they were completely successful. The number of enterprises adopting Office 365 is growing in every quarter. Similarly, employees who use at least one Office 365 application is also on the rise. Despite these constant increase in the “consumption,” Office 365 has ample scope for growth. Microsoft is integrating more office applications to the cloud and simultaneously offering 1 TB storage on OneDrive to all O365 subscribers. These features will surely attract more users to Office 365.
Office 365 Usage based on Industry and Application – 2018
If we take a single application into consideration, OneDrive for Business is the most popular with 79% penetration rate when companies with minimum 100 users are considered. In the second position, we have Exchange Online with almost 67% penetration rate. OneDrive for Business also has the highest percentage of active business users.
According to latest Office 365 Adoption statistic, the complex on-premise deployment of SharePoint is responsible for slow migration to SharePoint Online. If we talk about the least used Office 365 application, Yammer is topping that list. It is facing a strong competition from Slack.
Industry-wise Office 365 Adoption: The adoption rate of Office 365 varies according to industries. Organizations that provide financial services are the biggest industry-wise users of Office 365. They are also frontrunners in using MS Office, MS Excel to be precise. In the finance industry, OneDrive for Business and Skype for Business are most used application with 39.3% and 17.3% active users. Both manufacturing and media industries are adopting to Exchange Online at a high rate. In the healthcare industry, Skype for Business has 14.2% users, the highest among all Office 365 applications.
Storehouse of Mission Critical Data
As more sensitive and personal data is being stored in Office 365, the risk of the data loss is also high. Usually, experts recommend not to save passwords in an unencrypted document, whether it is a Word file or Excel. Unencrypted files are more vulnerable, no matter where they are stored. Only by having proper control over the data, even highly-sensitive data can be stored safely in the cloud. According to a latest Office 365 Adoption statistic, more than 17% of the data stored in OneDrive and SharePoint Online are sensitive. Among them, 4.1% data includes personally identifiable information and 1.7% data has payment information.
In order to secure these business sensitive data, Office 365 operates a shared responsibility model. According to it, platform security is maintained by Office 365 and the users should use the applications following the compliance policy. For every organization migrating to Office 365, both security and compliance are essential components for the safety of their data.
High Stakes of Using MS Office 365
Microsoft has invested a considerable amount of resources to secure the cloud-based applications of Office 365 from malicious intrusion. However, these security measures are not enough to stop any user from performing high-risk activities whether accidentally or intentionally. Apart from these, Office 365 credentials also get compromised by the negligence of the users. Including all of these, organizations that use Office 365 encounter several threats every month including compromised account, insider threat, and privileged user threat.
Safeguarding Microsoft Office 365 Data Locally
No data stored in the cloud storage can be considered 100% secure. Any of your data that is valuable for your business, can get stolen. If Office 365 credentials fall into the hands of scammers, they can also ask for ransom against your personal data. Therefore, it is extremely essential for every Office 365 user to have data backup. In this way, they will always have a copy of their precious data as the last resort in case they get lost from the cloud. One of the reliable ways tobackup Office 365 mailbox locally with SysTools.
Utility allows users to create copy of O365 mailboxes in their local system. This application has the feature of scheduling automatic incremental back up of Outlook 365. It means that users can pre-schedule when and how frequently their backup will be done. Using 5-Inbuilt Scheduler users can back up their data immediately or schedule at any preferred time. The users can also pre-plan regular backup on every day, once in a week, or in a month on any particular date. Apart from these, the tool also allows to restore data back to Office 365.
From this discussion ‘Latest 2018 data about Office 365 Adoption Rate, Statistics, and Usage’, we learned that Office 365 has been successful enough to earn the trust of worldwide users. This trust helped them to become the world’s topmost cloud service provider at this moment. Though Microsoft provides high-end security measures to shield the user data, there are possible glitches that can become threats. For these reasons, the importance of data backup is increasing in today’s world. SysTools can be your best friend to secure Office 365 data by having backup of all the documents and data.