Is Gmail Secure for Business: Top 4 Ways to Make Sure
Gmail is one of the biggest and most widely used email services across the globe used by millions of users. It is a web-based service (can be accessed from anywhere) with all the required facilities for an email application. But, the topmost concern of any user is the security and privacy of the data traveling between the users. No doubt, Gmail stores a large amount of data, a lot more than one can think like financial/ bank statements, legal documents, passwords, etc. Therefore, Gmail is secure for business and is among the topmost queries searched by users.
However, the privacy policy of Google states that:
“We work hard to protect Google and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold.”
Yes, Google has set various security measures to make sure that your information stored on Gmail is safe. But, everyone knows breaching can occur anytime and anywhere without any warning. Therefore, it is really important for users to make sure that their Gmail is safe and secure to use.
Multiple Ways to Check- Is Gmail Secure for Business?
If you are having any doubt related to the security of your data on Gmail, simply cross the list of security features discussed below :
#1: Is Gmail Secure From Hackers?
The very first and major concern of users while using Gmail is “Is Gmail safe from hackers?”. It is one of the commonly asked questions over the internet as the number of hackers are increasing day by day. Therefore, to make sure Gmail is secure or not, check it out for Phishing attacks and Sniffing performed by the attackers.
Phishing: It is a popular attack used by hackers to steal data from your PC or get complete control over your system. They will send an email containing either a link or an attachment, which looks like an authentic email. As you click on the link or attachment, the hacker will have complete access to your system.
In such cases, Gmail offers multiple machine-learning programs that work pretty well on spotting bad emails.
Sniffing: Another popular way of hacking a Gmail account is Sniffing. This will let them listen to your web traffic. Your account is most vulnerable for the same if you are using public Wi-Fi like on airport or railway station.
Now, to make your Gmail account secure from the same, it started forcing the use of HTTPS for all websites. It simply stops hackers from tracking or listening to your traffic on public Wi-Fi.
For example:
https://www.google.com/
Tip: Always use the HTTPS option must be enabled in your browser.
#2: Is Gmail Safe with Strong Password?
Another popular method used by hackers is guessing your password. They usually try all possible combinations to crack your password. Therefore, if you have not used a strong password, then you might compromise your account. This is the reason, users are always suggested to set complex and multilingual passwords with special characters that are hard to crack.
#3: Gmail Security on Android / iPhone
Nowadays, Gmail has an application that can be installed and use on Android or iOS devices. Moreover, users mostly use Gmail accounts only to sync email accounts to phones. Sometimes, they use a Gmail account as their default mail app.
Although Gmail uses SSL encryption for the connection between mobile and account. This will prevent hackers from sniffing even on public Wi-Fi. But, a disaster can happen by any means. Thus, in order to be double sure about is Gmail secure for business or not, it is suggested to apply multiple security measures.
How to Secure Gmail For Business?- Top Ways to Increase Safety
As discussed above there are major security concerns that need to be taken care of. Therefore, how to make your Gmail more secure for business and from hackers is covered in this section of the blog.
1. Set Strong Password
The very first step that one must follow is to set a strong password. It can increase the security of your account and decrease the chances of hacking. Now, to for the same, you can try the combination of symbols, letters, or numbers. In addition, keep on changing your password frequently and try to avoid using personal information as your password.
2. Use Two-Step Verification
Do not forget to enable the two-step verification / two-factor authentication option. If this feature is enabled in your Gmail account, you need to enter a code sent to your registered mobile number whenever you want to sign in to your Gmail account. This way, if someone even hacks your account will not be able to access your mailbox as they do not have the code or your phone.
3. Complete the Security Checklist
It is always suggested to maintain a checklist to have a safe Gmail account. It will let you verify all your security settings, recovery information, number of devices connected, and assign account permission to each. Yes, it might take some time but needs to be reviewed multiple times in a year to ensure the security of Gmail.
4. Backup Gmail Data
Now, to be prepared for any mishappening, a user is suggested to save Gmail data locally also to keep the business in a running state always. Now, to do the same in a safe and secure way, a user is suggested to take the help of a professional solution i.e., Gmail Backup tool. The software is designed to store Gmail for business account data on local machines in multiple file formats. Apart from all this, a user can download Gmail data in a customized way also by applying multiple filters.
Time to Conclude
Gmail is used by numerous users out there so, it needs to be secured always. However, various security measures are offered by Google that clearly make Gmail secure for business or not. Therefore, all major risks and their solutions related to Gmail accounts are covered in this blog above. One can have a look and ensure the security of their Gmail data.