How to Install & Configure a New Outlook Profile ?

Written By Nimisha Ramesh  
Anuraag Singh
Approved By Anuraag Singh 
Published On May 9th, 2024
Reading Time 3 Minutes Reading

Microsoft Outlook is basically one of the ideal applications for Personal Information Manager and is available as one of the applications in Microsoft Office Suite. Meanwhile, its latest version for Windows-based Operating Systems is MS Office Outlook 2021 and MS Outlook 2021 for Mac OS. let’s learn how to create a new Outlook profile in both the Operating Systems.

Create an Outlook Profile on the Mac

This post will explain how to set up an Outlook for Mac profile.

Please keep the following things in mind before creating the new profile.

  1. When you create a new account for Mac, all your account’s emails are downloaded to the system. Your computer needs a lot of space to accommodate this procedure.
  2. Remove the old Outlook profiles if you no longer need them.  

Creating a New Outlook Profile for Mac Users 

  1. Firstly, Close the Outlook and Open Finder.
  2. Click Applications and then Right-click MS Outlook and select Show Package Contents.
  3. Now Open the Contents folder and go to the Shared Support folder.
  4. Open Outlook Profile Manager and choose the + button at the bottom of the box.
  5. Enter a name for the new profile, click on the 3 dot icon and select Set as Default option.
  6. Lastly, Close out of Outlook Profile Manager and open Outlook to set up your email.

Read more: How to Sort and View Outlook Email by Accounts.

How to Create and Configure a New Outlook Profile in 2021

  1. First, go to your Start Menu and open the Control Panel.
  2. Please sort the Control Panel by viewing the Small or Large icons if not all items are visible.
  3. Now Open Mail (MS Outlook) and click on the Show Profiles option.
  4. Click the Add button to add a new profile. You are free to call it whatever you like.
  5. Click OK after giving the profile name. 
  6. If prompted, enter your password and Select the “Finish” button.

Create a New Outlook Profile on the Microsoft Outlook 2010

Here is a step-by-step guide for configuring a Profile on Microsoft Outlook 2010 version.

NOTE: Ensure that internet access is available before starting  configuration on Outlook.

Configure Outlook 2010

  1. Go to the Start Menu of your system and click on Control Panel followed by Mail.

NOTE: If you are using Windows 7 change the view option from Category to Large Icons to view Mail option.

  1. Click on Add to start setting up your Profile.
  1. Type in a preferred name that you would want to name your Outlook Profile as then click on OK.
  1. Enter respective details in the given fields:
    1. Your Name: Provide your name.
    2. Email Address: Your complete email address.
    3. Password: Password for the profile.
    4. Retype Password: Reenter the same password again. Click on Next.
  1. Wait till Microsoft Office Outlook 2010 finishes the automatic configuration of your email settings using the provided details.
  1. On the successful execution of the respective process, you will get the following screen. Click on Finish.



In general, this post offers guidance to users of Windows and Mac OS. Giving them the knowledge and steps necessary to set up a new Outlook profile. By following the given steps and understanding the importance of profile settings. Users can proficiently manage their email accounts and maximize their productivity within the Outlook platform.


By Nimisha Ramesh

Nimisha Ramesh is a dynamic professional known for her expertise in content and brand strategy. With a passion for crafting compelling narratives, Nimisha excels at creating content that not only engages but also aligns with brand objectives. Her strategic approach to content development and brand management has made her a valuable asset in reaching broader audiences and driving business success.