How to Enable Google Apps Mailbox Delegation

Google Apps is a set of package, which comes with the cloud suite. It includes Google calendar, Google talk, Google Mail, Google docs, Google sites, etc., used for business purposes. It can be accessed anywhere and anytime; user only requires the internet connectivity to access. Many organizations can customize Google Apps according to their business requirements. Security is the main concern for the users, when it comes to email facilities, including Google Apps for the business enterprise level. Now the admin can set up the delegation of Google Apps Mailbox access that allows the usage of same account by multiple users. Mailbox delegation enables users to access the colleague’s account without using log in details. With this advantage, many users feel the need to use Google Apps Mailbox Delegation as mentioned below.

Need of Delegation of Mailbox

Delegation of mailbox is a productivity tool for better-organized working. There are various situations, where it is important for your colleagues to access, reply, and edit your emails, calendar tasks, and events. Many times, the support team uses delegation access to path the communications of issues, which are being handled by colleagues with which everyone is on the same side. In addition, there are some other reasons for enabling delegation of mailbox such as:

• Preserve the situational awareness between small collaborative groups
• Letting PA or a secretary to maintain their boss’s email
• Replying to the colleague’s urgent email in their absence, it does not reveal to the sender that the receiver is not there and even there is no effect on work too.

As discussed in the above section the need of delegation of mailbox, the following section introduces the way of overcoming the requirement of delegation.

Way to Set up Delegation of Mailbox Access in Google Apps

There is an easy solution to configure the Delegation access of mailbox in Google Apps by simply following the few steps. First, you need to log into web interface by using the desired browser.
Note: You cannot use desktop-based email clients to enable the delegation of Mailbox.

• After logging in, go to Settings >> Account and Import >> Grant access to your account option.
• Then choose the preference as Make conversation as read when opened by others and then select Add another account.
• Once the option is selected, enter an email account of the person with which you need to share your account and select Next button. The user to whom you have added an account for delegation will receive confirmation mail with links to allow the users to add delegated account.
• If user accepts the request then the delegated account will show the username in Gmail. The user can open the delegated account to view it in tab of browser.

Conclusion
As discussed above, the need of Google Apps Mailbox Delegation, the blog suggest a relevant way to configure the delegation of mailbox access. It makes easy for Google Apps users to allow the usage of their account by their colleague without any login requirement.