Possible Ways To Quickly Export Outlook Email Addresses To Excel

MS Outlook is a desktop-based email client, which includes emails, contacts, calendar, task etc. You can organize and capture the information of people by saving contacts in your address book. You can save various information of a particular person in contacts including name, email address, company name, phone numbers etc. After saving information of someone, you can edit and delete the contact from the contact group and also easily find the email address of the contact person just by typing first few letters of their name. In this blog we have explained the need and possible ways of exporting email addresses from MS Outlook to an Excel sheet.

What Is the Need to Export Outlook Email Addresses to Excel?

There may be several reasons to export email address from MS Outlook to Excel spreadsheet.

• To update the email of all or some of your contacts make a list of emails of VIP Clients or for the backup of contact information.
• MS Outlook stores and organizes the email addresses yet it cannot perform the advance analysis on the emails like it cannot count the number of emails received from a particular email id or cannot display the information on charts. MS Excel can perform all these tasks and also facilitates you additional spreadsheet functions.

How to Export Outlook Email Addresses to Excel?

Manual Method: You need to follow below mention steps to export email address from a selected Outlook folder to MS Excel.

Export Email Addresses in MS Outlook 2010 or 2013

• Open MS Outlook, Click on File and then Click on Options

  

  As you click on Options, following window will appear on your Screen.

• Click on Advanced and then click on Export

  

• Select Export to a file and then click on Next
  
• Select Comma Separated Values (Windows) and then click on Next

  

• If you want to export the email addresses to earlier versions of MS Excel then, Select Comma Separated Values (Windows) and then click on Next

  

• Select the Folder from which you want to export the email addresses and then click on Next

  

• Click on Browse to select the destination location of the Exported Excel file and then click on Next.

  

• Click on Map Custom Fields and if this option is not enable then click on the checkbox for Export From Folder

  

• Click on Clear Map to remove the defaults maps

  

• Now drag the needed fields from the left pane to the right pane and then click on OK.

  

• Previous window of Export to a file will appear on your screen, now click on Finish.

  

You can open your Excel sheet from the destination location

Export Email Addresses in MS Outlook 2003 and 2007

• Click on File and select Import and Export
• Click on Export to a file and then click on Next
• In Create a file type window, select Microsoft Excel 2007 and then click on Next.
• In Select folder to export from window, choose the folder you want to export and then click on Next
• Click on Map Custom Fields, if this option is not highlighted then click on the check box of Export Email Messages
• Click on Clear Map and then drag the From Addresses from left pane to the right pane.
• Click on OK and then Click on

Now, you can open the excel sheet from the destination location.

An Alternative to Export Outlook Email Addresses to Excel

any third party tool, if you face any kind of complexity or problem in exporting Outlook email addresses to excel. Outlook Address Book Recovery is recommended by the experts to recover corrupt Outlook address book contacts. Additionally, The Software provides you an option to save the contacts in CSV, PST and vCard format. You can download the demo version of the software from its official website to view MS Outlook email address in CSV format.