Advantages of Archiving Microsoft® Outlook PST Emails
Procedure to Archive Outlook PST Emails and Solution to Recover Corrupt archive.pst files!
Long term email management is anticipated by many of the companies in terms of getting themselves ready for the future business challenges. Emails are the most important tool for communication and a resource store of information. Archiving emails brings many benefits for user that includes: Legal Economical as well as Technical advantages. Here we are discussing how to archive Outlook PST files and once it is archived, in case if archive.pst file corrupts then how to recover archive.pst file also.
Archiving emails benefit user with better management of PST files as it help to reduce the PST file size, it help for the effective tracking of records, give cleaner visual representation of Outlook profile etc. Even though Outlook provide option to archive older PST files by default, user can manually backup and archive PST file items as per their need into the specific location they need it.
How to Archive Emails in Outlook 2007?
While considering the option to archive emails in MS Outlook PST file, it is quite easy for the user to manually apply archive email function. AutoArchive files option runs within the profile on regular interval, follow the steps described below to know how to archive emails manually:
- Launch Outlook 2007 >> File menu, Click Archive
- Select the option to follow customized archive process from the two as:
- Archive all folders according to their AutoArchive Settings
- Archive this folder and all sub folders
User can select the folder to be archived and then can specify other options as:
- Archive items older than- Specify date
- Check option to include items with “Do not AutoArchive” checked- This help to override the previously set option to avoid particular folder from archiving.
- Archive file: Browse location to save the archive file and then once the path of location is confirmed, click OK
AutoArchive Settings in Outlook
PST file size is a matter of concern for more of the MS Outlook users as more that 80% of the PST files corruption is reported to happen because of the increased PST file size. In older version of Outlook version (below Outlook 2003) the PST file size was limited to 2GB but in the higher version of Outlook PST file size is adjustable, but still it is always advised to keep the PST file small with limited data in it. To maintain the PST file size without data loss the best practice is to archive PST emails. Once MS Outlook is launched for first time, AutoArchive setting is active for 14 days, but beyond that user can manually fix all the options to archive the specific data within regular intervals.
Launch Outlook>> Tools>> Options
In the window displayed, select tab as ‘Other’
Select AutoArchive to customize the archive PST options.
- User can decide the interval to run archive function for regular interval
- From email folders user can delete expires items
- Archive or delete emails
- Show Archive folder in folder list
- Clean out older items
- Move old items
- Permanently delete data
- Apply these settings to all folders now
- View Retention policies set by admin
How to Recover Archive.pst in case of Outlook Corruption Reported!
Customize the options and archive emails from the PST files so that it will be available in a different PST file where it will be less prone to corruption and data loss. Even though archiving emails save PST file size and help user to access older emails any time they want, these archive folders are also not safe or completely free of corruption. This archive folders also can get corrupted and become inaccessible- in that case what to do? – Let us have look!!
PST file recovery software can help user in case if the Outlook Archive folders are also corrupted. Archive.pst file saved on any location of Win OS can be recovered using the Outlook Recovery software from SysTools®. The tool comes with the outstanding qualities like:
- Recovery of PST files from any worst corruption situation
- Both default PST file and archive.pst file can be recovered
- Recovered PST file can be converted to Outlook PST, EML or MSG files
- Split PST file if the PST file recovered is huge in size
- Naming convention in case if the PST to MSG & EML is initiated.